Fund-Administration Portals

Automated data extraction from every fund-administration portal you use

16 portals covered today — Citco, Apex, Moonfare, Intralinks, iCapital, Alter Domus and more. Capital calls, distributions and NAV extracted automatically, twice daily. No API. No IT project.

Fund-administration portals share one characteristic: no data feed your office can consume directly — no standard API, no scheduled export. Retrieving capital-call notices, distribution statements and NAV updates means logging in, locating the document, and copying numbers by hand — every cycle, across every portal. Elementar eliminates that work: it connects to the portals you already log into, extracts capital calls, distributions, NAV, commitments, paid-in and unfunded capital automatically, and delivers normalized data to one dashboard, with export to the tools you already use. 16 portals today; any other added in up to 3 days.

The problem these portals share

Each administrator builds its own portal with its own document formats, session behavior, and access patterns. The data lives inside PDFs, not a structured feed you can connect to. That fragmentation scales with the number of managers you hold positions across — every new fund relationship adds another login, another format, another manual extraction cycle. Elementar absorbs that work across all of them at once.

How extraction works

Elementar logs into each portal with credentials you provide once. Those credentials are encrypted with per-tenant keys using Fernet (AES-128-CBC + HMAC-SHA256) and stored in Azure Key Vault — never in plaintext. Access is read-only; no funds ever move. Elementar monitors each portal twice daily. When new documents appear, the AI model reads them: every field is confidence-scored, uncertain data is flagged for human review rather than published silently, and all results are normalized across currencies and document types into your dashboard. 2FA is handled automatically. Elementar accesses each portal using the credentials you provide, in the same manner as you would yourself — it claims no authorization beyond the access rights you already hold.

Citco portal data extraction

Elementar extracts capital calls, distributions and NAV from the Citco portal automatically — read-only, with 2FA handled for you. All extracted data is normalized and delivered to your unified dashboard, refreshed twice daily.

Apex portal data extraction

Elementar extracts capital calls, distributions and NAV from the Apex Group portal automatically. Extracted data exports to your existing reporting tools alongside positions from all other administrators.

Moonfare portal data extraction

Elementar extracts capital calls, distributions and NAV from the Moonfare portal automatically. Every extracted field is confidence-scored; uncertain data is flagged for review before reaching your dashboard.

Intralinks data extraction

Elementar extracts capital calls, distributions and NAV from the Intralinks portal automatically. Credentials are encrypted with per-tenant keys in Azure Key Vault; access is read-only.

iCapital reporting data extraction

Elementar extracts capital calls, distributions and NAV from the iCapital portal automatically. Data is normalized across currencies and delivered to the unified dashboard twice daily.

Alter Domus portal data extraction

Elementar extracts capital calls, distributions and NAV from the Alter Domus portal automatically. As with all portals, extraction runs twice daily and new data triggers an email digest.

And 10 more portals, supported today

Elementar extracts capital calls, distributions and NAV automatically from each of the following portals:

  • Harbor Group
  • Buligo
  • Aduro
  • Agora
  • Sun Holdings
  • Orca
  • HGI
  • Clockwork
  • BDO
  • IBI Investment House

All 16 portals feed a single normalized view — same fields, same currencies, same refresh cadence.

What Elementar extracts, across all portals

Across all supported portals and both PE and VC fund structures, Elementar extracts and normalizes the following data:

  • Capital calls — amounts called per fund and period
  • Distributions — amounts returned to LPs
  • NAV — net asset value per fund position per reporting period
  • Commitments — total committed capital per fund
  • Paid-in capital — cumulative capital actually contributed
  • Unfunded capital — remaining uncalled obligation per fund

8 currencies normalized. 15 document types recognized. Refreshed twice daily. Email digest on new data.

Adding a portal your office uses

If a portal you use is not in the list above, tell us — any portal your office uses can be added in up to 3 days. Elementar works with portals the way you do: by logging in. No API, no cooperation from the administrator, no IT project. Portal coverage is the foundation of automating the operations of family offices — and the list grows with your needs. Contact us to request a portal.

Security for portal credentials

Your portal credentials are the most sensitive part of the integration. Elementar treats them accordingly: encrypted with per-tenant keys using Fernet (AES-128-CBC + HMAC-SHA256) and stored in Azure Key Vault, never in plaintext, never readable by Elementar staff. Access to every portal is read-only — no funds can ever move. Elementar is Swiss-domiciled (Elementar GmbH) and operates under nFADP and GDPR. Data is processed and stored exclusively in European Azure regions (EU and Switzerland). Per-tenant isolation means no client's data touches another's. AES-256 at rest (Azure Storage and Cosmos DB); TLS 1.2+ in transit; 2FA handled automatically.

Frequently asked questions

Do I need to ask my fund administrators to enable anything?

No. Elementar works with portals exactly as they are today — nothing for administrators or GPs to enable, no integration to build. You provide your portal credentials once, securely, and Elementar handles the rest.

Which fund-administration portals does Elementar support?

Elementar supports 16 portals today: Citco, Apex Group, Moonfare, Intralinks, iCapital, Alter Domus, Harbor Group, Buligo, Aduro, Agora, Sun Holdings, Orca, HGI, Clockwork, BDO, and IBI Investment House. A portal your office uses that is not on this list can be added in up to 3 days.

What data does Elementar extract from these portals?

Elementar extracts capital calls (amounts called per fund and period), distributions (amounts returned), NAV (per reporting period), commitments, paid-in capital, and unfunded capital. Data is normalized across 8 currencies, extracted from 15 document types, and refreshed twice daily with email digests on new data.

How accurate is the extraction, and what happens when a field can't be read confidently?

Elementar achieves approximately 86% field-level accuracy. Every extracted field is confidence-scored. When a field falls below the confidence threshold, it is flagged for human review and not published silently to your dashboard. The model improves from corrections over time.

How are my portal credentials kept secure?

Your portal credentials are encrypted with per-tenant keys using Fernet (AES-128-CBC + HMAC-SHA256) and stored in Azure Key Vault — never in plaintext. No one at Elementar reads your passwords. Elementar connects with read-only access; no funds ever move.

How often is the data refreshed?

Elementar monitors each portal twice daily and automatically processes any new documents. You receive an email digest when new data arrives.

What if one of our portals is not on the list?

Any portal your office uses can be added in up to 3 days. Elementar works with portals the way you do — by logging in — so no API or cooperation from the administrator is required.

Where is my portfolio data stored?

Your data is processed and stored exclusively in European Azure regions (EU and Switzerland). Elementar is Swiss-domiciled and operates under nFADP and GDPR. Each client is a separate tenant — no commingling of data between tenants. Data is encrypted at rest with AES-256 (Azure Storage and Cosmos DB) and in transit with TLS 1.2+.

Get started

See your portals in one place

Connect your fund-administration portals once. Elementar handles extraction, normalization, and delivery — twice daily, automatically.

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