The manual reporting burden on advisors
A forwarded capital-call notice starts the clock: update the position, reconcile cash flow against committed capital, carry the revised unfunded figure into the next report — multiplied across a dozen funds across four administrators. This is structural, not a discipline problem: portals are built for fund operations, not for the advisor one step removed. Most have no export and no API. Elementar reads directly from the portals you log into and delivers structured, normalized data.
What Elementar extracts
Across PE and VC, across all 16 administrators, Elementar extracts:
- Capital calls — amounts called per fund and period
- Distributions — amounts returned to investors
- NAV — net asset value per fund position
- Commitments — total committed capital per fund
- Paid-in capital — cumulative capital contributed
- Unfunded capital — remaining obligation per fund, as reported
Normalized across 8 currencies. Every field is confidence-scored; uncertain fields are flagged for human review and never published silently to your dashboard.
16 fund-admin portals, covered today
Elementar extracts capital calls, distributions and NAV automatically from: Citco, Apex Group, Moonfare, Buligo, Harbor Group, Aduro, Intralinks, Sun Holdings, Agora, Orca, HGI, Clockwork, iCapital, Alter Domus, BDO, and IBI Investment House.
A client portal not on the list can be added in up to 3 days — Elementar works with portals the way you do: by logging in.
How it works for an advisor practice
Connect once. Provide portal credentials once. They are immediately encrypted with per-tenant keys — Fernet, AES-128-CBC + HMAC-SHA256 — stored in Azure Key Vault, and never held in plaintext. Access is read-only; no funds ever move.
Automatic extraction. Elementar monitors each portal twice daily. New documents are read by the AI model across 15 document types, every field confidence-scored, uncertain data flagged for review, then normalized across currencies and administrators into the dashboard.
Unified delivery. One dashboard across all administrators and funds; a searchable document library with original PDFs one click away; email digest when new data arrives; export to your advisory stack. Approximately 86% field-level accuracy, improving from corrections.
Security for a fiduciary context
Elementar is Swiss-domiciled (Elementar GmbH, Swiss law). Data is processed and stored exclusively in European Azure regions (EU / Switzerland). Compliance posture: nFADP + GDPR.
- Per-tenant isolation — no commingling of client data between tenants
- AES-256 at rest (Azure Storage + Cosmos DB); TLS 1.2+ in transit
- Per-tenant credential encryption (Fernet, AES-128-CBC + HMAC-SHA256) in Azure Key Vault — never plaintext
- Read-only portal access — no funds ever move
- 2FA handled automatically
- Signed JWT (HS256), Secure/HttpOnly/SameSite=Strict cookies, CSRF protection on mutations
The direction
The data layer is operational today. The longer-term direction is automating the operations of family offices — from document ingestion through reporting through workflow. That work begins with getting the data right.
For more context on the underlying concepts, see the Alternative Investment Glossary. For a direct comparison with the manual process, see Elementar vs Manual. For the full portal list, see Portal coverage.
Frequently asked questions
Do my clients need to do anything to get started?
No. Your clients do not need to take any action. You provide portal credentials once — securely encrypted with per-tenant keys in Azure Key Vault — and Elementar handles the rest. 2FA is handled automatically. Administrators do not need to enable anything on their side.
Which fund-admin portals does Elementar support?
Elementar supports 16 fund-admin portals today: Citco, Apex Group, Moonfare, Buligo, Harbor Group, Aduro, Intralinks, Sun Holdings, Agora, Orca, HGI, Clockwork, iCapital, Alter Domus, BDO, and IBI Investment House. A portal not on this list can be added in up to 3 days — Elementar works with portals the way you do: by logging in.
How accurate is the extraction, and what happens when a field is uncertain?
Elementar's AI document model achieves approximately 86% field-level accuracy across the document types it handles. Every extracted field carries a confidence score. Fields that fall below the confidence threshold are flagged for human review — they are never published silently to your dashboard. The model improves from corrections over time.
Can Elementar export data to the tools my practice already uses?
Yes. Elementar includes a data export feature so you can bring normalized, structured data into your existing advisory or reporting stack. Elementar is the data layer, not a replacement for the tools you already use.
Are client credentials and data kept separate from each other?
Yes. Elementar uses per-tenant isolation: each client's portal credentials are encrypted with a dedicated per-tenant key (Fernet, AES-128-CBC + HMAC-SHA256) stored in Azure Key Vault and never held in plaintext. Data is partitioned per tenant — no client's data touches another's. Access to each portal is read-only; no funds ever move.